Bookkeeper - Erie Tri-County

Position: Full-time Bookkeeper
Work Locations: Primary location is St. Mary’s Tillsonburg Parish, 131 Rolph Street, Tillsonburg, ON and secondary location is Sacred Heart Parish Langton, 24 Albert Street, Langton, ON
Commitment: 21 hours per week.   Flexibility in scheduling is required, including the ability to work evenings to attend meetings as required.
Compensation: Salary commensurate with experience and Diocesan policies. This position is eligible for participation in the Diocese of London’s lay staff benefit and pension plans.
Posting Date:   April 2, 2025
 Closing Date:  April 21, 2025            
 
POSITION SUMMARY
Reporting to the Pastor, the Bookkeeper for the Erie Tri-County Catholic Family of Parishes is responsible for managing the parish finances and financial business processes for the 2 parishes, a mission station and parish cemeteries of the Family (Sacred Heart – Langton). The Bookkeeper performs a variety of bookkeeping, finance and administrative support based tasks to ensure timely and accurate financial viability of the parishes and compliance with diocesan policies, procedures and applicable legislation. 
 
SUMMARY OF DUTIES:

•  Manages the full-cycle bookkeeping process for each parish within the Family of Parishes.  
• Processes day-to-day transactions including A/R, A/P, payroll, benefit billings, payments, banking, etc. 
• Reconciles bank accounts, credit card statements, and general ledger accounts. 
• Prepares government remittances and the annual charity return. 
• Oversees the counting of the offertory collections and all other revenue sources and ensures that the processing, including the banking, is handled in accordance with diocesan guidelines.
• Ensures all transactions are compliant with diocesan policies, procedures and applicable legislation.
• Supports month-end and year-end closing procedures.
• Maintains the parish offering envelope system, records weekly donations in DDMS (Diocesan Data Management System), and mails donor receipts and statements. 
• Coordinates boxed envelope sets for distribution and mailing, including assigning envelope numbers. 
• Prepares and analyzes monthly and yearly financial statements.  
• Provides support for audits, budget preparation, loan management and other accounting related tasks. 
• Assists with special mailings (i.e. Easter, Thanksgiving and Advent).
• Maintains separate financial records for the parishes of the Erie Tri-County Catholic Family of Parishes.
• Processes all charitable receipts, HST rebates, Charity Returns, income tax receipts, T4As, etc.
• Maintains staff time records, including vacation and sick accruals and banks.
• Other duties of a similar nature as assigned by the Pastor/Manager.

 
QUALIFICATIONS AND REQUIREMENTS:

• Completion of a post-secondary degree or diploma in accounting, finance, or a related field.
• 2+ years of experience working in a multi-tasking finance or accounting role.
• Proficient in Microsoft 365 (Outlook, Excel, Word, SharePoint, PowerPoint). Prior experience working with accounting and/or payroll software is an asset.
• Self-motivated and proactive with excellent time management skills.
• Proven ability to effectively multi-task, properly prioritize and meet deadlines. 
• Strong attention to detail and accuracy.
• Excellent analytical and problem-solving skills.
• Ability to ensure and maintain confidentiality. 
• Effective and professional verbal and written communication skills with the ability to interact with others in a welcoming and professional manner. 
• Willingness to support the teachings and mission of the Catholic Church, the Diocese of London and the Erie Tri-County Catholic Family of Parishes.

 
A police record check as deemed suitable by the Diocese of London will be required of the successful candidate.
 
Please note: All new staff are required to complete on-line mandatory training available in English or French.  Basic computer and reading proficiency to successfully complete this education is required.  
 
Please submit your resume outlining your relevant experiences and skills to 
 
Rev. Seejo John at sjohn@dol.ca 
 
Reference the job title in the subject line of your email.

 
We thank all who apply to this position for their interest, however, only those selected for an interview will be contacted.
 
 The Diocese of London is an equal opportunity employer, and we value the importance of diversity and dignity in the workplace. In keeping with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we are committed to providing suitable accommodation throughout the recruitment process.  If you are contacted for an interview and require accommodation to participate in the recruitment and selection processes, please make your needs known at that time.