Casual Hall Manager

Position: Casual Hall Manager 

Work Location: St. Mary’s Parish Hall, 132 Main Street, West Lorne, ON  N0L 2P0

Commitment: No set hours per week. Hours are variable depending on events and hall bookings. Flexibility in scheduling is required, including the ability to work evenings and weekends to assist with events and meetings as required.

Compensation: Salary commensurate with experience and Diocesan policies. 

Posting Date:   October 23, 2025
Closing Date:  November 6, 2025

POSITION SUMMARY

Reporting to the Business Manager, the Hall Manager for the Elgin Roman Catholic Family of Parishes is responsible for the coordination and oversight of activities at St. Mary’s Parish Hall in West Lorne. This includes managing inquiries and bookings, preparing rental contracts, verifying insurance requirements, and maintaining the hall calendar for parish and rental events. The Hall Manager also oversees hall staff as needed and works closely with custodial staff and parish leadership to ensure the hall is clean, functional, and in compliance with diocesan policies and procedures.

SUMMARY OF DUTIES:

• Coordinates with the Business Manager to schedule parish and public events at St. Mary’s Parish Hall. 
• Meets with clients to discuss event requirements and conduct site visits.
• Prepares and manages rental contracts, ensuring all necessary documentation is complete.
• Collects rental deposits and final payments in accordance with established procedures.
• Coordinates the setup and takedown of tables, chairs, and other equipment for events.
• Opens and secures the facility for events and/or arranges appropriate access for renters.
• Monitors the facility and notifies the Business Manager of any maintenance or repair needs.
• Ensures events comply with parish guidelines, Diocesan policies, and applicable regulations.
• Maintains an up-to-date calendar of bookings and communicates scheduling changes as needed.
• Other duties of a similar nature as assigned by the Pastor or Business Manager.

QUALIFICATIONS AND REQUIREMENTS:

• Secondary school diploma or equivalent.
• Advanced event planning, organizational, and administrative skills with strong attention to detail.
• Demonstrated ability to work independently with initiative, energy, and a proactive approach.
• Strong customer service and communication skills; able to interact in a welcoming and professional manner with clients, staff, parishioners, contractors, etc.
• Leadership abilities to coordinate and motivate support teams (e.g., bartenders, caterers, custodial staff).
• Ability to remain calm, adaptable, and solutions-focused in a fast-paced environment and respond effectively to last-minute changes or issues.
• Proficient in Microsoft 365 (Outlook, Excel, Word, SharePoint, PowerPoint).
• Team-oriented with a collaborative approach to working with parish staff and volunteers.
• Familiarity with and respect for the mission, teachings, and structure of the Catholic Church; experience working in a parish or church setting is an asset.
• Ability to maintain discretion and confidentiality in all aspects of the role.
• Willingness and ability to work non-standard hours including weekends, evenings and/or nights.
• Willingness to support the teachings and mission of the Catholic Church, the Diocese of London and the Elgin Roman Catholic Family of Parishes.

A police record check as deemed suitable by the Diocese of London will be required of the successful candidate.
 

Please note: All new staff are required to complete on-line mandatory training available in English or French.  Basic computer and reading proficiency to successfully complete this education is required.  
 
 Please submit your resume outlining your relevant experiences and skills to 

Stephen Huver at shuver@dol.ca

Reference the job title in the subject line of your email.