Ecclesiastical Notary

The Diocese of London is hiring a permanent full time Ecclesiastical Notary to join the staff of the Marriage Tribunal.

JOB SUMMARY

Reporting to the Director of the London Branch Office, Catholic Marriage Tribunal, the full time Ecclesiastical Notary is responsible for the establishment and on-going administrative management of cases as presented to the Marriage Tribunal.

Duties may include but are not limited to:

• management of all case documents and files during the instruction of the case
• interacting and preparing of cases for transferring and/or forwarding to other tribunals, experts and/or assessors
• transcribing and typing of testimonies
• creating and updating of annual reports
• providing information and documentary support for Priests, Parishes and the Faithful
• general office support, including office reception, answering telephone and email inquiries, processing of invoices, filing, mail, and courier management

REQUIRED SKILLS and QUALIFICATIONS:

• Post-secondary degree or diploma in Office Administration, Legal Assistant, or equivalent education and/or experience
• minimum of 5 years prior administrative experience in a professional office environment
• excellent communication skills, both written and verbal, including advanced listening skills along with experience communicating tactfully in a professional and diplomatic manner
• strong knowledge and experience using Microsoft Office products including Word, Excel, Power Point, PDF, and Publisher; capable of operating effectively in a multi-software environment; proficient operating in database programs
• prior experience operating dictating systems is preferred
• experience in the preparation of professional business memos, letters, and other formal communications
• excellent organizational skills with the proven ability to prioritize
• meticulous attention to details is required
• knowledge of the Roman Catholic Church organization and operating structure would be beneficial

This full-time position works 35 hours per week (7 hours paid per day). Regular business hours are Monday through Friday, 8:30 AM to 4:30 PM.

This position offers a competitive compensation package including:

• starting wage of $18.93/hour (increases will follow according to the collective agreement)
• health and welfare benefits as per the collective agreement
• pension plan as per the collective agreement
• paid vacation time as per the collective agreement

Interested applicants may submit their application by no later than 4:00 pm on September 1, 2022 to the Director of the Tribunal at kweerasooriya@dol.ca.