Events Manager - Elgin

Position:                   Part-time Events Manager
Work Location:       St. Anne’s Centre, 20 Morrison Dr, St. Thomas ON, N5R 4S6 
Hours of work:        As required (5-15 hrs/week) – including evenings/weekends 
Compensation:       Salary is in accordance with experience and DOL personnel policies.
 
Posting Date:          March 24, 2025
Closing Date:          April 7, 2025
 
 
POSITION SUMMARY:
 
Reporting to the Business Manager, the Events Manager oversees the full operations of the St. Anne’s Centre, including bookings, hall rental agreements, set-up, clean up and maintenance of the hall.   The Events Manager supervises the Centre Custodian and Event Staff.
 
SUMMARY OF DUTIES AND RESPONSIBILITIES:
 

• Promote the Centre to the community and work to increase bookings and events
• Meet with potential clients to discuss their needs and advise them what is / is not permissible, including advising clients of the need for required special occasion permits
• Create and implement all required rental contracts and agreements
• Accurately ensure full review and completion of all rental contracts with clients
• Provide Bookkeeper with information for required client invoices
• Arrange for and assist in all event set ups for table and chairs
• Add each event to required parish calendar
• Meet with clients in advance of their event to ensure clear agreement and understanding of floorplan needs, rental agreement parameters and review of requirements re: insurance and permits; ensure receipt of final payment
• Order and arrange for pickup/delivery for beverage needs (beer, spirits, juice, pop, etc.), and supplies and/or rentals of required equipment (i.e. wine glasses) for all events 
• Participate in the recruitment of trained and certified bar staff and event staff as required; provide training of new staff as needed
• Schedule staff for events as required
• Liaise with parish groups to determine meeting schedules, set ups and/or special event needs (table set up, etc.)
• Meet with Festival Board to discuss and review annual needs
• Manage monetary needs for all events (floats, deposits, bank machine set up, etc.) 
• Liaise with schools regarding annual events including dances, semi-formals and graduations
• Work with the Centre custodian to ensure proper housekeeping and cleanliness standards are maintained; identify and report repairs as required
• Liaise with Health Department as required regarding the kitchen
• Other duties of a similar nature as assigned by the Business Manager

 
QUALIFICATIONS:
 

• Grade 12 diploma or acceptable (in Ontario) equivalent
• Prior experience as an event planner/coordinator 
• Excellent organizational, interpersonal and communication skills (verbal and written)
• Strong self-motivation to ensure all customers have an excellent rental experience
• High level of attention to details
• Must have reliable personal transportation 
• Must be wiling and available to work evenings and weekends
• Friendly, hospitable, and professional representative of the Diocese of London at all times 
• An understanding of and desire to support and promote the mission of the Diocese of 

     London
 
A police record check as deemed suitable by the Diocese of London will be required of the successful candidate.
Note: All new staff are required to complete on-line mandatory training available in English or French. Basic computer and reading proficiency to successfully complete this education is required.
 
Please submit your resume along with a cover letter to: shuver@dol.ca. Please reference the job posting in your subject line
 
We thank all who apply to this position for their interest, however, only those selected for an interview will be contacted.
 
The Diocese of London is an equal opportunity employer, and we value the importance of diversity and dignity in the workplace. In keeping with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we are committed to providing suitable accommodation throughout the recruitment process. If you are contacted for an interview and require accommodation to participate in the recruitment and selection processes, please make your needs known at that time.