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Position: Full-time Administrative Assistant
Work Location: Springbank Catholic Family of Parishes – primary work location St. George Parish, 1164 Commissioners Road West, London, ON
Commitment: 35 hours per week (typical hours are Monday – Friday, 8:30 AM – 4:30 PM with a 1 hour unpaid lunch).
Compensation: Wages as per Diocesan policies and prior related experience. This position is eligible for participation in the Diocese of London’s lay staff benefit plan and pension program.
Posting Date: 30 August 2024
Closing Date: 13 September 2024
POSITION SUMMARY
Reporting to the Business Manager, the Administrative Assistant provides front-line welcoming and reception for the family of parishes in person, over the phone and through the monitoring of the family of parishes website. The Administrative Assistant provides a variety of clerical based support to parish staff and clergy to ensure efficient and timely service and communication to all parishioners.SUMMARY OF DUTIES:
Greets, welcomes and serves visitors to the parish office or who may contact the parish office by telephone and/or email.
Provides and assists others in the completion of general office clerical tasks including, but not limited to, preparing correspondence, large mailings, mail reception and distribution, photocopying, printing, data and file maintenance.
Creates and oversees the timely distribution of Family of Parish communications including posters, television graphics, bulletins, website and social media (Facebook, Twitter, Instagram, Rise Vision (parish video screens)).
Maintains the Mass schedule and the scheduling of Mass intentions.
Organizes and maintains various program registrations and parish events.
Maintains schedules and electronic calendars for the family of parishes, clergy and lay staff and coordinates meetings, room bookings, etc.
Maintains inventory of office supplies.
Maintains personal calendars for clergy / staff.
Collaborates and assists parish groups as required (i.e. KofC, CWL, SVDP).
Updates and maintains parish databases and records including the timely updating of parish registers and profiles.
Other duties of a similar nature as assigned by the Manager.
QUALIFICATIONS AND REQUIREMENTS:
Diploma or degree in business, office administration or a related field of study.
Minimum of 2 years’ experience in an administrative clerical role in a busy, customer centered environment.
Strong computer skills using Microsoft Office based programs, Outlook, virtual meetings)i.e. (TEAMS), Outlook Calendars, Adobe Acrobat (or other database programs), Canva, Flocknote and Wix. Knowledge of using social media platforms and website maintenance is required.
Professional written and verbal communication skills.
Self-driven with the ability to problem solve, respond quickly and always provide the utmost level of customer service.
Proven ability to organize a large amount of varying work while multi-tasking and effectively prioritizing tasks.
Proven ability to maintain confidentiality.
Understanding of and a supportive attitude towards the mission of the Roman Catholic Diocese of London is necessary.
A police record check as deemed suitable by the Diocese of London will be required of the successful candidate.
Please submit your resume along with a cover letter outlining your relevant experiences and skills to rtramble@dol.ca. Reference the job title in the subject line of your email.
We thank all who apply to this position for their interest, however, only those selected for an interview will be contacted.
The Diocese of London is an equal opportunity employer, and we value the importance of diversity and dignity in the workplace. In keeping with the Accessibility for Ontarians with Disabilities Act and the Ontario Human Rights Code, we are committed to providing suitable accommodation throughout the recruitment process. If you are contacted for an interview and require accommodation to